Polo in the Park – Our data privacy policy.

How we use and protect your data (our Privacy Policy)

Polo in the Park (including its website and marketing) is owned and managed by Sportgate International Ltd. Sportgate International Ltd is a Private Limited Company registered in England. Registered Company Number: 9255348. Registered Address: Sportgate International Ltd, The Engine Rooms, 150A Falcon Road, London, SW11 2LW

Sportgate International Ltd is committed to protecting and preserving the privacy of our visitors when visiting our site or communicating electronically with us. This Privacy Policy applies to all companies and events that are owned by Sportgate International Ltd

This Policy explains when and why we collect personal information about people who visit our website or sign up to our mailing lists – including how we use this data and how we keep it secure. Whilst we will keep all of your personal information confidential, we reserve the right to disclose this information in the circumstances as set out within this policy. We confirm that we will keep the information on a secure server and that we will comply fully with all applicable UK Data Protection legislation and regulations in force and will update accordingly should legislation change in the future.

If required by legislation we may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By clicking to continue receiving emails from us you’re agreeing to be bound by this Policy, as we are.

Any questions regarding this Policy and our privacy practices should be sent by email to or by writing to Data Protection, Sportgate International Ltd, The Engine Rooms, 150A Falcon Road, London, SW11 2LW

Who are we?

Sportgate International Ltd is an independent UK-based sports marketing company that owns and produces Polo in the Park

How do we collect information from you?

We obtain information about you when you sign up to receive email newsletters.

What type of information is collected from you?

The information we have collected from you may include your date of birth, gender as well as IP address along with your email address.

The only information we track from your interaction with our website is as follows: Google Analytics tracking uses cookies in order to provide meaningful reports about site visitors. However, Google Analytics cookies do not collect personal data about website visitors.

IP Addresses

We may collect information about your computer, including but not limited to (where available), your IP address, operating system and browser type for administration purposes and to produce internal reports. This is statistical data relating to a web user’s browsing actions and patterns and does not specifically identify you as an individual.

How is your information used?

We may use your information:

• to ensure that the content on the site is presented in the most efficient way for you and the computer that you are using;
• to enable you to participate in interactive features of the site;
• to provide you with information relating to our website, product or our services that you request from us;
• to provide you with information on other products that we feel may be of interest to you in line with those you have previously expressed an interest in via our website;
• to process a booking you have made;
• to meet our obligations arising from any contracts entered into by you and us;
• for dealing with entries into a competition;
• to seek your views or comments on the services we provide;
• to notify you about any changes to our website, including improvements, and service or product changes;
• to send you communications which you have requested and that may be of interest to you. These may include information about stays, events, promotions, offers, job offers, information about the hotel and the surrounding area and replies to requests and bookings enquiries/confirmations
• for our internal purposes including statistical or survey purposes, quality control, site performance and evaluation in order to improve our website;
• to administer this website; and
• if you consent, to notify you of products or special offers that may be of interest to you.
•  

We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

Only us. We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

How Do I opt out?

You always have a choice about whether or not you wish to receive information from us. If you ever wish to stop receiving direct marketing communications from us simply click the ‘unsubscribe’ or ‘change preferences’ link at the bottom of all marketing emails sent to you, or you can email us directly with your request: info@sportgateint.com we will process your request within 7 days

We will not contact you for marketing purposes unless you have given your prior consent. We will not contact you for marketing purposes if you have indicated that you do not wish to be contacted.

Your Rights

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at:info@sportgateint.com, or write to us at: Data Protection, Sportgate International Ltd, The Engine Rooms, 150A Falcon Road, London, SW11 2LW

You have the right to ask for a copy of the information Sportgate International Ltd hold about you – please contact us at: info@sportgateint.com, or write to us at: Data Protection, Sportgate International Ltd, The Engine Rooms, 150A Falcon Road, London, SW11 2LW

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely. Your information is stored only in only one place – on the secure account of our digital mailer platform Mail Chimp. Mail Chimp themselves cannot access this data for their own use, they are simply the platform used to automatically manage the emailer process. Mail Chimp operate under the most stringent security protocols, legally adhering to the ‘Privacy Shield Framework’, details of which can be found here: https://www.privacyshield.gov/welcome

Profiling

We may analyse your personal information to create a profile of our attendees so that we can drive content that is relevant.

Use of ‘cookies’

Like many other websites, the Polo in the Park and other Sportgate International Ltd websites uses cookies – however we do not do this directly, we simply use Google Analytics cookies in order that we can monitor how visitors interact with our website in order to continually improve the user experience. Google Analytics tracking uses cookies in order to provide meaningful reports about site visitors. However, Google Analytics cookies do not collect personal data about website visitors. You are made aware of the use of cookies when you visit our websites and It is possible to switch off cookies by adjusting your browser preferences or using a dedicated browser extension.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access using links or hyperlinks from our website.

In addition, if you were referred to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third party site.

Those aged 16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Third Party Processing

Sportgate International Ltd utilises the services of a third party organisation to process your personal data. As the data controller, Sportgate International Limited determines the purposes and means of the processing of that data. Sportgate International Ltd ensures that any third party processor is fully compliant under GDPR. We confirm that we take adequate steps in order to ensure that this data is processed lawfully.

If you wish to see all third-party processors, please email info@sportgateint.com and we will promptly send you a current list.

Review of this Policy

We keep this Policy under regular review. This Privacy Policy is v1.5 and was last updated in March 2022.